Magnor Plant has reduced business mileage claims by more than 28% over a 12-month period with the help of mileage management technology.
The business is part of Morgan Sindall Group and runs some 2,300 vehicles, split between company cars and private vehicles. It deployed Airmax Remote’s Remote Mileage Manager (RMM) tech to streamline its mileage management and saw a dramatic fall in business mileage claims as a result – prior to the pandemic too.
By implementing RMM, Magnor Plant was able to completely mitigate the risk of drivers overclaiming. The stand-alone service has been designed to integrate with a range of third-party services such as Google and the DVLA to deliver accurate mileage claims, whilst reducing the need for the driver to file paper-based mileage claims. Fuel card and charging point transactions can also be included and RMM uses validation processes to select the appropriate engine size and fuel type, ensuring the correct AFR rates are applied.
Thanks to the added visibility of employee mileage and journeys, Magnor Plant was also able to reduce unnecessary trips by optimising routes and implementing car-sharing schemes.
Jonathan Hall, fleet director at Magnor Plant, commented: “With the Airmax Remote RMM solution, any inaccurate claims are eliminated, whilst the administrative processes of mileage capture and management of expenses claims are simplified, whilst guaranteeing full compliance with HMRC regulations.”
The solution also enables drivers to define their journey category via a dedicated business/private switch in the vehicle or via an app, driver portal option, all optimised to company payroll schedules.
As a result, Jonathan Hall, continued to say, he was keen to undergo an audit. “What we wanted to know is whether employees who take cash rather than a company car are travelling safely and cost effectively, while minimising the impact on the environment. We have robust policies with our company cars and wanted to have a clearer view of our grey fleet as well.”
Using data collected through their Airmax Remote Mileage Manager, our Contract Hire and Leasing Provider was able to manipulated the raw data and produced a clear, straightforward report with an action plan for change.
Richard Perham, managing director of Airmax Remote, added: “Reducing business mileage claims by 28% highlights the savings that Remote Mileage Manager can businesses who operate fleets of vehicles and who want a more robust mileage expenses solution.”
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